Event planning toolkit

Insurance

Public liability insurance protects organisations such as event organising committees against claims of negligence that may arise from the organisation's operations.

Accessibility

We encourage event organisers to make their events accessible and inclusive.

Event venues

The City of Yarra has a range of open spaces suitable for events from intimate gatherings to public festivals.

Council and other permits

Learn what permits you need to run events in Yarra, including Place of Public Entertainment, Food, Temporary Road Occupation, alcohol at events, music and fireworks.

Safety

As the event organiser you are responsible for the safety of everyone who participates, whether they are working at the event, servicing the event or attending as a visitor.

First Aid

First Aid services are a key part of safety management for outdoor events.

Security and Crowd Control

Whether security guards and crowd controllers are necessary for your event will depend on the nature and scale of your event.

Waste management

Planning for waste management at an event is vital not only to ensure the safety and enjoyment of event staff and visitors, but also to reduce the impact of the event on the site itself and the environment more broadly.

Toilets

The number of toilets required at an event will depend on a number of factors.

Sustainable events

A sustainable event is one that aims to reduce its impact on the environment.

Music and amplified sound at events

Where sound levels are concerned, the enjoyment of patrons needs to be balanced with amenity of other users and residents.

Resident and business notification

In some cases, you may be required to notify residents and businesses around your event site.

Welcome to Country: Acknowledge Traditional Owners

A Welcome to Country (alternatively know as an Acknowledgement of Traditional Owners) recognises the continuing connection of Aboriginal Traditional Owners to their Country.

Marketing

There are a range of strategies you can employ to promote your event

Volunteers

Volunteers are a great addition to most events, providing extra helpers to attend to your guests and make sure your event is as successful as possible.

Other resources

Helpful resources for your event planning.