Event in Public Spaces Permit

Updated 1 September 2021

COVID-19 Update

ALL OUTDOOR BOOKINGS CANCELLED UNTIL 11.59PM THURSDAY 23 SEPTEMBER

  • If you have a booking during this time we will be emailing you to move your booking or to arrange refund.
  • We aim to continue taking bookings from 24 September in line with government restrictions at the time. Please note there is likely to be a cautious easing of restrictions, including limits on group numbers and density allowances.
  • Please don’t hesitate to contact us any time

Public Events Framework 

  • Public Events must register their event under the Public Events Framework
  • Events fall into three Tiers depending on the size and risk factors associated with the event. The public event self-assessment tool will assist with what tier your event falls into and the COVIDSafe document requirements.
  • For events over 1000, register your event before reaching out to us
  • We will assess your application once it has been approved
  • Depending on your event, please register at least 2-3 months before your proposed event date
  • You can advertise your event after approval from both DHS and Yarra City Council

Please read below before you make a booking

  • We will only give final approval once State Government COVIDSafe Plans are approved or relevant checklists and attestations are complete
  • Please familiarise yourself with the Public Events Framework before making a booking

For further details please visit the Coronvirus Victoria Website

For more information please email eventapplications@yarracity.vic.gov.au or phone 03 9205 5205.

Event in Public Spaces Permit 

Do I need an Event in Public Spaces (EIPS) Permit?

The EIPS permit is needed for activities and events that occur in Council owned or managed parks, open spaces and roadways.

All events covered by the Events in Public Spaces Policy require an Event in Public Spaces Permit to operate.

You need a EIPS permit if your event involves:

  • 50 attendees or more.
  • Ticketing for the participants
  • Amplified sound 
  • Catering by an external supplier.
  • A wedding ceremony
  • A reservation of a specific location.
  • You plan to erect large structures (small 3x3 marquees are permitted without a permit: must be weighted down and secured safely. Spikes or pegs are strictly prohibited.)
  • Vehicle access to drop off equipment.

The types of events that require an EIPS Permit include:

  • Festivals
  • Markets
  • Health, fitness and sports (but not seasonal sports booked on sports grounds)
  • Arts and cultural events
  • Weddings and celebrations
  • Street parties
  • Balloon landings
  • Promotions
  • Filming
  • Other social events

Major events

There is a different process for Major Events - please visit the Major Events page to find out more.

Need more information?

Depending on the nature and scale of the event, other approvals, permits and licenses may be required.

We can help identify if other approvals are needed but it's up to the applicant to arrange any additional permits for the event.

You may find our Event FAQs and Wedding FAQs pages useful when planning your event.

When can I apply?

You can apply an EIPS Permit at any time. 

The application will take between two weeks to six months to process, depending on the nature of the event.

How much does it cost? 

The fees and charges associated with the EIPS permit include:

  • A one-off application fee
  • A one-off EIPS permit fee (varies according to the size and risk profile of the event). 
  • Fees for other approvals required from Council (depends on the activities the event involves).

Discounted fees may apply for registered not-for-profit organisations

How do I apply for an Event in Public Spaces Permit?

We encourage you to read the above information and then contact us to discuss your event. You may be offered suggestions to strengthen your application.

When you're ready to apply, follow these four easy steps.

Step 1: Log in or register with our booking system.

If you’re a registered user and have booked a venue with us before, you can log on to make a new booking.

Log on to make a booking

If you’re a first-time user, please register with us and then make your booking.

Register now

Step 2: Submit application

  • Once you have registered for the first time you will then be able to make a booking by selecting the booking category, type, date and number of attendees.
  • After you have selected your venue, you will be asked a series of application questions and given a quote based on the answers.
  • Please answer these questions with as much detail as possible.
  • You will then submit your application to be assessed.
  • Please note: This does not confirm your booking.

Step 3: Application assessed

  • Your application will be assessed by the Events team
  • Depending on the size, nature and complexity of your event, you will either be offered a permit or, assuming we have enough information, offered in-principle approval to hold your event.
  • In some cases more information will be needed and in-principle approval will be delayed until this is attained.
  • In most cases more detailed information will be needed to satisfy all the permit requirements.
  • External permits and approvals will need to be sighted, as will documentation such as public liability insurance.

Step 4: Permit issued

  • Once you’ve provided all the necessary information and documentation, we will offer you an Event in Public Places Permit conditional upon the payment of the invoice.
  • You can log in and view, edit or cancel your booking at any time.
  • A booking officer may cancel your booking at any time if required forms and payment are not received by set deadlines. 

Contact us

Contact a member of our friendly Events Team if you would like any further information in regards to obtaining an Event Permit: 

03 9205 5205 or email us at eventapplications@yarracity.vic.gov.au