Event in Public Spaces Permit

Updated 29 October 2021

COVID-19 Update

We are currently taking outdoor bookings which will be subject to the capacity and density restrictions outlined in the Milestones of Victoria’s Road Map to reopening and based on the Public Health advice of the time:

Events we are currently taking bookings for include:

  • Outdoor Public Gatherings - up to 30 people (with vaccination being strongly recommended).
  • Religious Events - up to 500 people (fully vaccinated) with a density quotient of 1 per 2 square metres. Unknown vaccination status: maximum capacity of 30 with a density quotient of 1 person per 4 square metres. 
  • Funerals - up to 500 people (fully vaccinated) with a density quotient of 1 per 2 square metres. Unknown vaccination status: maximum capacity of 30 with a density quotient of 1 person per 4 square metres (and those necessary to conduct funeral).
  • Weddings - Up to 500 people (fully vaccinated) with a density quotient of 1 person per 2 square metres. Unknown vaccination status: maximum capacity of 30 with a density quotient of 1 person per 4 square metres (and those necessary to conduct wedding).
  • Outdoor seated entertainment (Fairfield Amphitheatre) - 1 person per 2 square metres, fully vaccinated. 175 capacity. 

We are assessing outdoor events on a case by case basis in line with the Public Health Directions and the Road Map to Reopening.

For further details please visit the Coronvirus Victoria Website

For more information please email eventapplications@yarracity.vic.gov.au or phone 03 9205 5205.

Event in Public Spaces Permit 

Do I need an Event in Public Spaces (EIPS) Permit?

The EIPS permit is needed for activities and events that occur in Council owned or managed parks, open spaces and roadways.

All events covered by the Events in Public Spaces Policy require an Event in Public Spaces Permit to operate.

You need a EIPS permit if your event involves:

  • 50 attendees or more.
  • Ticketing for the participants
  • Amplified sound 
  • Catering by an external supplier.
  • A wedding ceremony
  • A reservation of a specific location.
  • You plan to erect large structures (small 3x3 marquees are permitted without a permit: must be weighted down and secured safely. Spikes or pegs are strictly prohibited.)
  • Vehicle access to drop off equipment.

The types of events that require an EIPS Permit include:

  • Festivals
  • Markets
  • Health, fitness and sports (but not seasonal sports booked on sports grounds)
  • Arts and cultural events
  • Weddings and celebrations
  • Street parties
  • Balloon landings
  • Promotions
  • Filming
  • Other social events

Major events

There is a different process for Major Events - please visit the Major Events page to find out more.

Need more information?

Depending on the nature and scale of the event, other approvals, permits and licenses may be required.

We can help identify if other approvals are needed but it's up to the applicant to arrange any additional permits for the event.

You may find our Event FAQs and Wedding FAQs pages useful when planning your event.

When can I apply?

You can apply an EIPS Permit at any time. 

The application will take between two weeks to six months to process, depending on the nature of the event.

How much does it cost? 

The fees and charges associated with the EIPS permit include:

  • A one-off application fee
  • A one-off EIPS permit fee (varies according to the size and risk profile of the event). 
  • Fees for other approvals required from Council (depends on the activities the event involves).

Discounted fees may apply for registered not-for-profit organisations

How do I apply for an Event in Public Spaces Permit?

We encourage you to read the above information and then contact us to discuss your event. You may be offered suggestions to strengthen your application.

When you're ready to apply, follow these four easy steps.

Step 1: Log in or register with our booking system.

If you’re a registered user and have booked a venue with us before, you can log on to make a new booking.

Log on to make a booking

If you’re a first-time user, please register with us and then make your booking.

Register now

Step 2: Submit application

  • Once you have registered for the first time you will then be able to make a booking by selecting the booking category, type, date and number of attendees.
  • After you have selected your venue, you will be asked a series of application questions and given a quote based on the answers.
  • Please answer these questions with as much detail as possible.
  • You will then submit your application to be assessed.
  • Please note: This does not confirm your booking.

Step 3: Application assessed

  • Your application will be assessed by the Events team
  • Depending on the size, nature and complexity of your event, you will either be offered a permit or, assuming we have enough information, offered in-principle approval to hold your event.
  • In some cases more information will be needed and in-principle approval will be delayed until this is attained.
  • In most cases more detailed information will be needed to satisfy all the permit requirements.
  • External permits and approvals will need to be sighted, as will documentation such as public liability insurance.

Step 4: Permit issued

  • Once you’ve provided all the necessary information and documentation, we will offer you an Event in Public Places Permit conditional upon the payment of the invoice.
  • You can log in and view, edit or cancel your booking at any time.
  • A booking officer may cancel your booking at any time if required forms and payment are not received by set deadlines. 

Contact us

Contact a member of our friendly Events Team if you would like any further information in regards to obtaining an Event Permit: 

03 9205 5205 or email us at eventapplications@yarracity.vic.gov.au